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What is a Landlord Gas Safety Certificate CP12 Landlords are required to have the gas pipes and appliances inspected by certified experts to ensure that they are safe The annual checks are known as CP12 certificates CORGI Proforma 12 also known as CP12 was the official UK Gas Inspection Document from April 2009 to April 2009 Landlords have to keep copies their CP12 certificate for two years in order to be reviewed What is a CP12 A landlord gas safety certificate cp12 is a document from an Gas Safe registered engineer that ensures that the propertys gas appliances and installations have been thoroughly checked and approved It is a requirement in the UK for landlords to present this certificate This is to ensure the safety and health of their tenants Landlords are required to arrange and stay uptodate with CP12 Gas Inspections maintain their gas systems in good condition and send the CP12 Documentation to their tenants within a 28day time frame following each inspection The CP12 is the abbreviation for CORGI Proforma 12 which was the official title of the document between 1991 and April 2009 Gas Safe Register replaced the Council for Registered Gas Installers in April 2009 The CP12 was renamed to the Landlord Gas Safety Certificate A CP12 will also contain the name of the engineer who performed the inspection as well as any immediate safety actions that are required The location of each gas appliance is recorded and any tests that are performed on the flues and vents It is crucial that landlords have a CP12 because tenants can file complaints against landlords in accordance with section 21 of the 1954 Landlord and Tenant Act This could result in fines or even eviction in some cases Gas appliances that fail can release carbon monoxide a colourless and odourless gas that could be fatal when inhaled Additionally blocked flues could prevent harmful gases from exiting the building creating an additional fire risk The CP12 is also an opportunity for landlords to inform tenants of any risks that could be present in the property While it is legally required to maintain a CP12 in place but the process can be a challenge for a lot of landlords Fortunately there are services that can simplify the process Klipboard is one example It allows landlords to schedule annual gas inspections and also receive reminders about when to renew These services can save landlords both time and money while ensuring theyre up to date on their CP12s Who is responsible for the checkups As a landlord you are accountable for providing a secure environment for your tenants This includes making sure all gas appliances meet the standards This is why its important to have CP12 inspections done each year and to hand out copies of these certificates to your tenants when they move in If a landlord isnt able to provide an authentic CP12 they could be fined or even sent to prison A CP12 document is produced by a specialist gas engineer who inspects all the gas pipework appliances and flues in your home The CP12 will include the details of the engineers name as well as a description of the location of each appliance as well as its description The CP12 also has an expiry date After it expires it is necessary to make another appointment with a reliable gas safe engineer to get it renewed The CP12 is only accessible to engineers registered with the Gas Safe Register This is because the document is a part of the regulations on building safety that are set by the Health and Safety Executive Landlords are legally obligated to carry out the CP12 check on their properties at the time they rent them out They are also required to keep a record of the check and give a copy to their new or existing tenants Failure to do this could result in penalties or even jail time for the landlord The responsibilities of landlords differ depending on how the property is used but there are some general rules that everyone has to follow This includes ensuring that the gas system and all appliances are safe for tenants to use maintaining repairs and maintenance and providing any necessary documentation when selling or moving out of a home Its important to raise the issue respectfully with your landlord if you think that theyre not fulfilling their legal obligations with regard to safety in the building You may find that your landlord has forgotten to reserve an CP12 and you could give them another opportunity to do so If they dont adhere to the law you can report them to HSE as an offence against public health What is included in a health checkup The CP12 is a device that will protect your tenants from carbon monoxide poisoning Its legally required for landlords in the UK therefore ensure that you keep it in your property and present a copy to your tenants This will show that you are concerned about the safety of your tenants and you take proactive steps to maintain property standards A CP12 report contains information about the gas appliances and pipework that are installed in your rental property It must be completed and signed by a Gas Safe registered engineer It must include the following Description and location of all gas appliances Whether or not the appliances passed or failed the test Name registration number and signature of the engineer The date of the checkup If the equipment isnt safe to use the engineer has to inform you and inform you of the necessary repairs You must then make arrangements that it be repaired before the new CP12 can be issued The CP12 will not only inspect the appliances but also the exhausts and flues within your home This will ensure that they operate at the right pressure are not leaky and operate safely The test will also ensure that the appliances are burning gas correctly Your CP12 will also include the dates for future inspections It is recommended that your subsequent inspections take place 12 months after the last one This will ensure that you have a CP12 valid and prevent any delays when you issue new certificates A CP12 must be kept by a landlord on file for a minimum of two years You must give a copy of the CP12 to your tenant at the moment of their movein you must issue an updated CP12 after each inspection within 28 days The Gas Safety Installation and Use Regulations stipulate that you must ensure that all your properties rented to tenants have their gas appliances checked annually If your tenant refuses to let you into their property for these safety checks you will need to write to them and explain that this is legally required You should also ask them to give you access If they refuse to allow access you may only shut off the gas supply once you have taken reasonable steps to gain access How do I obtain a CP12 The process of obtaining the CP12 certificate in the UK is a simple procedure that requires locating an engineer who is Gas Safe registered to conduct a safety check on your property There are a variety of firms that offer CP12 checks and its a good idea to do an initial Google search to find one in your local area Once youve found an engineer you can schedule an appointment with them to visit and conduct the test Landlords must have a CP12 certification prior to renting their property This is to ensure that all gas appliances fittings and flues are working safely and properly Failure to comply with gas safety regulations could result in heavy penalties and even jail time in certain instances A valid CP12 certificate gives landlords the peace of assurance that their tenants are safe and that they meet legal requirements The CP12 will indicate whether each appliance has passed the safety test or failed It will include any suggestions for actions or repairs needed to ensure the appliances safety Landlords must act within 28 days They must also provide their tenants the copy of CP12 within 28 days of the inspection The Health and Safety Executive may fine a landlord who does not have a CP12 on file They also lose the right to evict tenants in accordance with Section 21 of 1988 Housing Act This will make it more difficult for landlords who are worried about the safety of renting their properties While a CP12 is an obligation for landlords some are reluctant to perform an annual inspection Many landlords use excuses like forgetting being busy or taking a vacation This could pose a significant risk to tenant safety because carbon monoxide poisoning can be an invisible danger that could cause illness and even death Landlords can prevent this by providing their tenants with clear reminders of the coming inspection Klipboard is an application that allows users to schedule reminders for appointments like CP12 renewals These reminders can be delivered via text message email or through the mobile app They can help them stay on top of their obligations to maintain their rental